The business of events planning is an exciting one to be in. From the initial marketing process to landing the actual job, the fun part is in the actual planning. Apart from the decorations, invitations and catering, it is essential to know good techniques for staffing an event.
What makes a good planner of special occasions is someone who can be resourceful and organized. It does not matter if you have qualifications or merely learned through experience. What matters on the ground is charisma and personality. Deadlines are very stressful and this is why strategies are employed to make everything come together in good time.
The first thing to consider is the type of occasion that is being planned. For example, a wedding will require waitrons and parking attendants while a conference will require ushers and perhaps caterers. Hence, the type of gathering will determine the type of staff that is needed. Make a list of all the anticipated needs and make sure that there are staff members to take care of all these needs.
Secondly, an events planner must take into account the size of the gathering when staffing an event. A hall that is filled to capacity will need a lot more people to manage and facilitate smooth running. It is a common mistake to employ too many or too little employees. This could harm the budget and cause chaos. Rather work out a reasonable ratio of the number of people attending to the number of staff hired.
There is nothing worse than customers who are irritated or dissatisfied with a company's employees. When staffing an event, be sure to hire only the best suited and most pleasant candidates. Offer them a good wage that is within your budget. Disgruntled workers will under perform in their duties. Keep them motivated with regular meetings, pep talks and genuine caring for their needs.
Finding the right kind of staff can be done in different ways. Some companies choose to use recruitment agencies for this purpose. There may be a small amount to pay, but the service is very much worth it. These agencies provide the best candidates for the required posts and screen each one carefully before referring them to the company. It saves much hassle and time.
Another option is to advertise the posts that are required for a particular job. Put the adverts out in advance and set aside enough time to interview as many people as possible and ponder over the decisions before hiring. Have prepared a few questions that will give you insight into each interviewees character and allow you to make an educated decision about whether or not you want that particular person to represent your company.
It is important to remember that every member hired to do a job is representing the company and its reputation. Thus when staffing an event it is crucial to begin weeks or even months before so that job placements can be done with utmost care and discretion. Working with people you have hired before is always comforting and avoids mishaps based on incorrect judgement of character. Uniformed staff give a better impression so include this in the plan. By following these guidelines and training all hired staff well enough, a polished, happy team of workers will lead to good end results.
What makes a good planner of special occasions is someone who can be resourceful and organized. It does not matter if you have qualifications or merely learned through experience. What matters on the ground is charisma and personality. Deadlines are very stressful and this is why strategies are employed to make everything come together in good time.
The first thing to consider is the type of occasion that is being planned. For example, a wedding will require waitrons and parking attendants while a conference will require ushers and perhaps caterers. Hence, the type of gathering will determine the type of staff that is needed. Make a list of all the anticipated needs and make sure that there are staff members to take care of all these needs.
Secondly, an events planner must take into account the size of the gathering when staffing an event. A hall that is filled to capacity will need a lot more people to manage and facilitate smooth running. It is a common mistake to employ too many or too little employees. This could harm the budget and cause chaos. Rather work out a reasonable ratio of the number of people attending to the number of staff hired.
There is nothing worse than customers who are irritated or dissatisfied with a company's employees. When staffing an event, be sure to hire only the best suited and most pleasant candidates. Offer them a good wage that is within your budget. Disgruntled workers will under perform in their duties. Keep them motivated with regular meetings, pep talks and genuine caring for their needs.
Finding the right kind of staff can be done in different ways. Some companies choose to use recruitment agencies for this purpose. There may be a small amount to pay, but the service is very much worth it. These agencies provide the best candidates for the required posts and screen each one carefully before referring them to the company. It saves much hassle and time.
Another option is to advertise the posts that are required for a particular job. Put the adverts out in advance and set aside enough time to interview as many people as possible and ponder over the decisions before hiring. Have prepared a few questions that will give you insight into each interviewees character and allow you to make an educated decision about whether or not you want that particular person to represent your company.
It is important to remember that every member hired to do a job is representing the company and its reputation. Thus when staffing an event it is crucial to begin weeks or even months before so that job placements can be done with utmost care and discretion. Working with people you have hired before is always comforting and avoids mishaps based on incorrect judgement of character. Uniformed staff give a better impression so include this in the plan. By following these guidelines and training all hired staff well enough, a polished, happy team of workers will lead to good end results.
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